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Administration Officer 2280 views110 applications

Shift: Rotational
Location: Korangi Industrial Area, Karachi
Supervise: Admin/Security/House Keeping

Main Responsibilities:

Formulation and implementation of Admin policies and procedures

  • Prepares Administrative policies and procedures and gets approved from management.
  • Ensures the implementation and execution of Administrative policies and procedures.
  • Reviews the Policies & procedures every year and communicates to all concerned employees

Supervision and execution of General Administration

  • Ensures daily employees’ attendance is being recorded as per policy and approves staff monthly attendance for submission to HR/Admin Department for salary preparations.
  • Ensures factory staff is available, on time and completes their full duty working hours in shifts.
  • Forward factory staff over time /Advance salary sheet to HR/Admin for further approval as per policy.
  • Ensure Gate passes & Visitors log record on time and attendance machines system in working condition.
  • Forward HR/Admin timely utility bills/Dispatches record inward/outward after due scrutiny
  • Provide assistance for Purchases office equipment’s /Fix and fixture and Stationary items.
  • Monitors office supplies, equipment’s and other materials inward and outward
  • Monitors staff van pick & Drop arrangement with office admin with proper maintain log registrar.
  • Monitors wastage/Scrape handling as per company policy.

Office Management and House Keeping

  • Ensures taking care of factory and office building and infrastructure
  • Carries out daily house-keeping as per check list.
  • Ensures preventive maintenance and proper repair of fixed assets through proper requisitions
  • Ensure Canteen cleanliness/offices and productions area as per check list.
  • Ensure updated filing system & Gate records
  • Participates in internal Meetings & be a part of Committee as management nominations for the company betterment.
  • Ensures departmental correspondence i.e letters, memos and reports
  • Ensure all factory depart staff are using PPE as per standard practices. Like Uniform/Shoes /Mask Gloves etc.

Security Surveillance /Health & Safety /Fire Fighting

  • Ensures Security Guards are available and performing duties as per requirements.
  • Develops and maintains Security & Surveillance record related to factory workers/Staff and factory premises safe guard
  • Ensure CCTV monitoring and make sure real time action for any abnormalities or anomalies against the company polices
  • Employee’s relation and Counseling with alignment of any Emergency Evacuations Exit and preparedness.
  • Coordinate in Health & Safety good practices in factory as per social compliances
  • Ensure and Prepare Fire code for firefighting equipment’s in factory premises and fire alarm system in proper working conditions
  • Coordinate with Civil Defense/Fire Department for trainings of Administrative staff /Housekeeping.

Qualification & Requirements

Academic Qualification: Graduate or Masters
Fire Fighting, Health & Safety courses
Skills: Well versed in MS office having excellent Administrative skills
Experience: 2-4 yrs in similar roles


More Information

  • Salary Range PKR 22,000 to PKR 45,000
  • No. Of Positions 2
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  • City Karachi
  • Office Address Clifton Block 4
  • Landline Number 03018208024
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WhatsApp: 03018208024



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54-C, Shahbaz Commercial Lane 4, Office No. 3, 2nd Floor, D.H.A. Phase VI, Karachi, Pakistan


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STN: S7932360-3

NTN: 7932360-3